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v1.0 Calm time tracking, now in beta

Time, projects, and people. One calm workspace.

Vaia Space is a time tracker for studios and small teams — projects with budgets, leave that flows into the calendar, and just enough dashboard. No streaks, no nudges, no spreadsheets.

Core Features

Everything time-tracking should be — and a little more.

Six features that cover a small studio's week. Each one is a single screen you can teach a new hire in under five minutes.

Time tracker

Start a timer or log time after the fact. Add a project, tags, and a billable toggle — done.

  • Live timer or manual entry
  • Project + tag chips, billable flag
  • Keyboard shortcuts, ⌘K everywhere

Projects & budgets

Track hours against client budgets and watch burn-down in real time. No spreadsheet round-trips.

  • Hour or fixed-fee budgets
  • Per-project rates & teams
  • Burn-down bars at a glance

Leave that flows into the calendar

Request time off, get one-tap approvals, and see who’s out where it matters — on the team calendar.

  • Vacation, sick, personal types
  • Manager approvals & balance tracking
  • iCal export to Google & Apple

One team calendar

Tracked time, scheduled work, and time off in one view. Filter by person, project, or week.

  • Day, week, month layouts
  • Color-coded per project
  • Drag to reschedule

People directory

A lightweight team page with roles, rates, and weekly capacity. No HRIS sprawl.

  • Roles & permissions
  • Per-person billable rates
  • Weekly capacity targets

Dashboards & reports

Weekly hours, billable splits, and a recent-activity feed. CSV out, every Friday.

  • Hours by person, project, client
  • Billable vs. internal split
  • CSV & PDF exports

Start tracking in a minute.

Open the app, start a timer, invite the team. We're in beta — everything is free while we get there.